Cold email is a simple and straight forward lead generation tool that is inexpensive (mostly free) and easily accessible. No wonder why so many small businesses, start ups and freelancers use cold emails to offer their professional services.

But because so many people use it so widely, there’s a lot of noise. And if you are planning to use cold emails to get new leads for your business, you must write your cold email to stand out from all that noise.

That’s why we put together a whole list of cold email templates, useful in different scenarios. You can use these email templates as a starting point to create your own perfect cold email – suitable for your business.

But in this post we are going to narrow down our focus and look at a few cold email templates specifically for offering professional services. So if you are a freelance marketer, independent web developer, designer, sales consultant, project manager or offer any other kind of professional services, then read on. You may just find something useful to grow your business with plain and simple cold emails.

    Table Of Contents
    1. Cold email templates for offering services
    1.1 For web developers
    1.1.1 Find if there’s a need or create one
    1.1.2 Showcase the quality of your work
    1.2 Offering online marketing services
    1.2.1 Results matter – flaunt your past projects
    1.2.2 Offer something for free to gain trust and start a relationship
    1.3 Email templates for web designers
    1.3.1 Highlight specific improvements
    1.3.2 Get connected through references
    1.4 Email template for freelancing services
    1.4.1 Simple cold email
    1.4.2 Portfolio email
    1.5 Email template for insurance provider
    1.5.1 Insurance agent sending a follow-up email after cold call
    1.5.2 Insurance agents reaching out to a referral
    1.6 Email templates offering professional consulting services
    1.6.1 Cold email to get acquainted
    1.6.2 Share newsworthy successes
    2. Putting these templates to use

    Cold email templates for offering professional services

    Professional email examples for web developers

    Find if there’s a need or create one

    People will buy from you only if you make them realize why they need your professional services. For example, if you are going to offer your web / app development services, first you have to identify why your recipients need app development and then help them realize this need too.

    In this email template example, you will understand how to create need for your web development services before offering them.

    Subject: Your site is struggling on mobile!
    How are you doing #First Name#?

    Let me first congratulate you for the great job you have done with your website – #website URL#.

    Your knowledge of #name of the specific industry# is deep and it is reflected in your website content.

    But did you know that the majority of Google searches on topics related to #specific industry name# are coming from mobile devices? Infact more than XX% of your website visitors visit your site from the mobile phones.

    And I observed that your site isn’t quite mobile friendly yet. The loading times are higher and some pages get distorted on mobile.

    If you just fix those 2 simple issues – loading times and responsive design, your organic website traffic can increase by YY%.

    We help online businesses to adapt to a more mobile friendly internt, by making their websites mobile friendly and also with mobile apps for android, ios and windows phones.

    Let’s connect on a quick call and I will walk you thorugh how exactly we are going to improve your mobile presence.

    What time works for you?

    #Signature#

    Showcase the quality of your work

    Web / app development is technical work and the quality of work is very important in ensuring final success. If your app or website crashes often it’s going to cause more headache than solving any problems.

    Use the following email template when offering web / app development services, to underline the high quality of your work using portfolio of past projects.

    Subject: Thinking of going mobile? Quality matters!
    Hi #First Name#,

    You may already know how people are increasingly using their mobile devices to access internet – #link to an article about increating mobile usage#.

    I noticed you don’t have a mobile friendly website or any native apps yet. This would be the right time to invest in making your business more mobile accessible on mobile devises.

    We can help with that. We have already helped hundreds of similar businesses with responsive websites and native apps on – android, ios and windows.

    Here are a few of them –

    #Screenshorts of highlighted work linked to those websites#

    And our complete portfolio –

    #Link to portfolio on your website#

    When you invest in your website or app, you should do it with the long term plan and maintain high level of quality. As you will see from our portfolio, we always have a strong focus on quality.

    Let me know if you would like to explore more details and we can connect for a quick call.

    #Signature#

    Professional email templates for offering online marketing services

    Results matter – flaunt your past projects

    When it comes to online marketing, everyone seems to have great big ideas. But fewer people are able properly execute them. Many freelancing marketers will write cold emails claiming to be marketing gurus, creating a lot of noise.

    You can stand out from that noise by letting your past work speak for you.

    Use this email template to showcase actual results from your marketing campaigns, before offering the same professional services to potential clients.

    Subject: XX% ROI with this simple marketing channel
    Hi #First Name#,

    Cold email is still probably the simplest and cheapest tool that you can use for lead generation, provided that you can catch someone’s attention with your emails.

    While most businesses struggle to come up with attention grabbing email content, that is precisely what we help them with.

    Earlier this year, we took up a few lead generation campaigns for #name of your happy customer#. After #number of emails# sent to #number of recipients# people in their mailing list, we booked XX meetings and helped them generate YYYYY $ additional revenue – with cold emails.

    Here are a few more success stories that we helped create – #link to article on your website#

    On an average our customers have see #ROI percent# % return on their investment into cold email campaigns.

    Would you like to explore how it can help you? Let’s connect on a quick call.

    Please schedule a call at any convenient time – #link to your calendar#

    All the best,
    #Signature#

    Offer something for free to gain trust and start a relationship

    Your target customers probably get hundreds of cold email proposals from freelancers every month. Almost all of those cold emails will get ignored because the cold email senders are strangers. They are not known or trusted.

    So if you can start your conversation by offering something helpful and truly useful for free, they will come to know you and trust you. Then they will be ready to understand your proposal.

    Subject: #Free resource name# to help you get started
    Hello #First Name#,

    At #your company name#, we help online businesses to expand the visibility and get more leads. We specialize in #your area of expertise#.

    Now I could share more than a hundred stories of how we helped our clients to improve their online visibility through #your area of expertise#.

    But better than to hear someone else’s story I want you to have first hand experience of the great potential of #your area of expertise#.

    That’s why I am sending you this Ebook – #Name and link to the Ebook# which outlines the basic steps that you take to improve your online visibility.

    If you decide to give it a try, it will not take more than X days to implement the changes and you will see the output in just YY weeks.

    If you need any kind of help with #your area of expertise#, let me know. I’ll be glad to connect over a call and help you out 🙂

    All the best,
    #Signature#

    Professional email templates for web designers

    Highlight specific improvements

    When you reach out to people offering specific web design services, they will respond positively only if they realize they need your help. To help them come to this realization, first help them understand specifically what you are offering and why they need it.

    This email template is an example of offering web design services centered around conversion rate optimization or CRO.

    Subject: XX% increase in online sign ups
    Hi #First Name#,

    This is #Your Name# from #Your Company#. I help businesses like yours to get more customers from online traffic to their website.

    You have done a great job so far with your website – #website URL#. But I noticed a few things which could be improved.

    #List of proposed improvements#

    We did the same modifications for #website of your existing customer# last month and the coversion rates on their landing page went from #earlier conversion rate# % to #improved conversion rate#%.

    Would you like to imcrease your online sign ups by XX% ?

    Then let’s connect on a quick call to go over the details. Let me know what time works for you.

    Warm regards,
    #Signature#

    Get connected through references

    When you write a cold email to someone, it’s not easy to get their attention with the very first email. People are busy and rarely have time to go through proposals sent by strangers.

    But it is a whole different game when you get connected through your happy customers who will vouch for you. If you mention their name in the subject line, it is almost always guaranteed to get your cold emails opened and read. When your proposal comes recommended via someone connected to the recipient, it carries a lot more weight.

    Subject: #Name of your happy customer# suggested that we connect
    Hey #First Name#,

    This is #Your Name# from #Your Company#. We help businesses like yours to get more customers from online traffic to their website.

    Earlier this year we worked on a project for #Name of your happy customer# and in the end we were able to help them achieve #your great big achievement#.

    They recommended me to write to you regarding your website as well.

    I did take a look at your site and you have done a pretty good job. But there are still some key areas where we can improve the UX.

    #List of propsed modifications#

    Would you like to connect on a quick call to go over the details. Let me know what time works for you.

    Warm regards,
    #Signature#

    Professional email templates for freelancing services

    Simple cold email

    This is a simple cold email template for offering your freelancing services. Use this template when you want to reach out to a large list of people and just drop a message about your services.

    Subject: How do you manage #area of your expertise#?
    How are you #First Name#?

    My name is #Your Name# and I help #specific company type# with #proposed service – one liner#.

    Here are a few highlighted projects – #list to your portfolio page#

    I wanted to learn how you handle #area of your expertise# at #recipient company Name# and show you how we can help you. Are you available for a brief call on #propsed days#?

    Regards,
    #Signature#

    Portfolio email

    When you meet a potential client at any conference or event, you can later send them a cold email with your detailed portfolio. It is always a good practices to do this, because even if they may not need your services right away, your email will help underline your name in their memory. So when they are finally ready to hire a freelancer, they will be more likely to think of you.

    Use this email template to share your portfolio and underline your experience in the services you are offering.

    Subject: Sending you my portfolio
    Hi #First Name#,

    It was nice to connect with your at #event name# earlier. As discussed, I help businesses like yours with #area of your expertise#.

    I am sending you a details of a few recent projects to help you better understand how I can help #recipient company name# with #area of your expertise# – #link to your portfolio page#.

    Please have a look and let me know what catches your eye. Next we can connect on a quick call to discuss more details.

    Regards,
    #Signature#

    Email templates insurance providers

    Insurance agent sending a follow-up email after cold call

    Before sending your first email, chances are you already had a phone call with your prospect and have received a positive response. Now the next step is to send a follow-up email.  First things first: send this right away. The longer you wait to send your follow-up email, the more your prospect loses interest. So send the email at a moderate time – not too quick and not too late. Keep the email as precise as possible.

    Subject: Thank you for your time
    Hi #First Name#,

    Thank you for your time speaking with me today. I know looking for a correct insurance policy can be overwhelming, and there is a lot of process and information involved.

    I’m attaching the most common questions and their answers asked by our clients before buying the insurance. I hope this could be of your help.

    As per the requirement provided by you, your insurance quote will be ready soon and sent to you via email.

    I will call you back on {{day}} to follow up.

    Till then if you have any inquiry please feel free to reach out to me.

    Regards,
    #Signature#

      Insurance agents reaching out to a referral

      The best way to grow your insurance business is to ask for referrals from your existing clients. When you get a referral, you may find that an email works wonders if you can’t seem to get through on a call. Try to keep the email easy and to the point.

      Subject: Referred by {{name}}
      Hi #First Name#,

      I’m contacting you because our mutual acquaintance {{name}}, said that you are opening a new business and might be looking for business insurance.

      {{your company}} has worked with several local businesses like yours and have provided them the best policy rates and service.

      I would be happy to meet with you and walk you through all the details of business insurance.

      You can check more about our company at – {{company website link}}

      Please feel free to reach out to me at any time. Waiting for your response.

      Regards,
      #Signature#

      Email templates offering professional consulting services

      Cold email to get acquainted

      If you’re doing outreach for offering your consulting services, there are very slim chances that you’ll be offered work right away. Because it’s very unlikely that people you reach out to are looking for your services at the time.

      So instead of pitching your services, just introduce yourself. Tell them about your work history and the outstanding projects you have done.

      So whenever they decide to look for someone with your skillset, they should get in touch with you.

      Also, it is very important to let them know that you have researched their business before reaching out. This is the only kind of impression that’ll help you stay in their memory, so that they can reach out to you in future.

      Here’s a professional email template

      Subject: Hello!
      Hi #Name#,

      It’s {{your name}} this side. I’ve been working in {{your industry}} for {{number of years}}.

      I recently came across your {{article / news piece / website / mutual connection}} and was genuinely impressed with the work you guys are doing!

      So I thought I should reach out and say hello 🙂

      I would also like to share with you some similar projects that I’ve done recently –

      {{list of projects and links}}

      If you guys are ever looking for something on those lines, I’d love to be considered.

      Best,
      {{signature}}

      Share newsworthy successes

      Once you have established a connection, you cannot just wait for them to contact you. But you will need to proactively stay in touch with them from time to time, to build a relationship.

      You can do this by sharing the news of your successful projects whenever you complete them.

      This will not only help you to stay at the back of their mind, but also help you greatly to establish a trust and your authority in your field of expertise.

      Subject: {{outstanding achievement}} for {{client name}}
      Hey #Name#, I hope you’re great.

      How are things at {{recipient company name}}?

      I recently worked with {{your client name}} on a similar project, very closely related to what you guys are doing. {{share project details}}.

      I’m glad to say the results were much better than the industry average.

      I would love to pitch a similar job to you guys sometime. Let me know if we can set up a meeting sometime soom.

      Would love to hear your thoughts.

      Looking forward.
      {{signature}}

      Putting these templates to use

      Use these cold email templates as a starting point when writing your own email copy. Check these cold sales email templates for more email ideas.

      Improve your email campaigns by AB testing different subject lines, body copy, and full campaign sequences. The best results will come from trying out different templates, keeping what works, ditching what doesn’t, and continually tweaking until you’ve developed the perfect sales email template for your business.

      You can also use these templates as your first message in cold email sequence for sales. For subsequence follow up emails in your sequence, use these follow-up email templates.

      But before you actually use that copy in a campaign, be sure to test the deliverability of that email following these steps.

      How to write a professional email offering services?

      Writing a professional email offering professional services requires careful attention to detail and a clear understanding of your audience. Here are some best practices, you can follow to ensure that your email is effective and engaging:

      1. Start with a clear and concise subject line:

      The subject line should be short and to the point, giving the reader a clear idea of what the email is about. For example, “Offering Professional Services” or “Services Proposal”.

      2. Greet the recipient:

      Use a professional greeting, such as “Dear [Recipient’s Name],” or “Hello [Recipient’s Name],”. If you don’t know the recipient’s name, you can use “Dear Sir/Madam,” or “To whom it may concern,”.

      3. Introduce yourself

      Provide a brief introduction of yourself or your company, including your name, the name of your company, and a short description of the services you offer.

      4. Highlight your services

      Clearly explain the services you offer and how they can benefit the recipient. Use concise language, and try to keep the email brief and to the point.

      5. Provide specific details

      Include specific details about your services, such as pricing, availability, and any other relevant information. Be sure to answer any questions the recipient may have.

      6. End with a call to action

      Encourage the recipient to take action by including a call to action at the end of the email. This could be a request for a meeting, a phone call, or a follow-up email.

      7. Close with a professional sign-off

      End the email with a professional sign-off, such as “Sincerely,” “Best regards,” or “Thank you for your time and consideration.”

      8. Proofread and edit

      Finally, proofread and edit your email for any spelling or grammar errors. You want to make sure that your email is professional, error-free, and easy to read.

      Conclusion

      Sending an unsolicited email is often risky. All your efforts can go in vain if your emails are not up to the mark. We hope with the help of these email templates and examples of offering professional services, you can create engaging cold emails that work.

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